Are Two Monitors Really More Productive Than One?

When you see those people with two monitors, you may assume they do some specialised work that requires all that screen space, or they just really like technology.

But having the additional display real estate that a second screen provides can benefit anyone, even if you’re meeting legal clients or analysing cases all day.

We get used to being boxed in by the screen size we have. This can lead to us struggling when trying to fit two windows next to each other or continuously clicking between layers of windows on the desktop.

Most of us have experienced clicking around to find the window we actually need in a layer of different applications. This is one of the things that eats up time during the day and that using dual screens can help eliminate.

According to a study by software developer Mavenlink, 73 per cent of surveyed businesses say they spend over an hour per day on average just switching between different apps.

 

Productivity Research on Dual-Screens

So just how much can using a second monitor improve productivity? Probably more than you realise.

Jon Peddie Research looked at the benefit of using two screens connected to a desktop computer or laptop for several years. It found that overall, employees in all types of jobs can improve productivity by an average of 42 per cent.

From three studies conducted over 15 years, it also found that between 2002 and 2017, there’s been a significant rise in the use of two monitors, with a compound annual growth rate of 10 per cent.

The company’s namesake put it simply saying, “The more you can see, the more you can do.”

 

What Are the Advantages of Adding a 2^nd Screen?

There are many advantages to adding a second screen to your office setup. Let us explore those in greater detail.

Do More in Less Time

The biggest advantage to using a second monitor is that you can do more in less time because you’re not struggling to get to the windows you need when you need them.

With an additional monitor, you can keep your email always open on one screen while you work in other practice management software on the second screen. You’re able to work more fluidly, getting to all your office productivity apps when you need them.

 

Expands Screen Space for Laptops

Laptops are great for portability, especially when traveling or moving between home and work (as many employees do these days). But the more portable the laptop, the smaller the screen space.

One big drawback of using a laptop is that they will have a smaller monitor. There is also the difficulty in positioning. When using them on a desk, people will often try to prop them up, but the person is still staring down at the screen in most cases.

Connecting your laptop to a monitor can significantly improve the experience and make it like working on a normal desktop PC. You can either choose to mirror your entire screen or still make use of the laptop screen for some activities while using the larger screen for others.

 

Side-By-Side Comparisons Are Easier

There are a lot of legal tasks that require looking at data in two windows. You may be drafting a commercial contract while referencing the terms and conditions. Or you may have to pull details from notes to include in a Word Document.

Trying to get two windows up on a single screen side-by-side can be frustrating. You may try to resize the windows just so, only to have your configuration lost when you have to maximise a screen to click a menu item or scroll.

With two monitors, you have the screen real estate you need to fully open both windows and have them right next to each other so you can easily do your work.

 

More Freedom During Video Calls

Have you ever been screen sharing on a video call and needed to check an email or review notes?

It’s difficult to do other tasks when everyone can see your screen. We often “sanitise” our screens (like turning off alerts, etc.) before we go into a meeting to ensure nothing that should not appear is popping up.

A dual screen setup is a big advantage if you need to do something else like check an email or message someone while you’re sharing your screen.

 

Fairly Inexpensive Productivity Booster

Buying another display is a fairly low technology investment. A monitor can be purchased from anywhere between $125 to $250 on average. Alternatively, you can bundle in a second monitor with other MSP services – managed devices, phones, networks – under one plan. Plus, with a 42% average productivity boost, it can have a pretty sweet ROI.

There is also no big learning curve with this upgrade. Once the monitor is plugged in and the PC is set to see the additional screen, it’s good to go. Users can simply drag apps and documents from one screen to another as if they had one large screen.

 

Need Help Improving Productivity?

There are several productivity boosts that you can get using the right technology tools, and they don’t have to cost a fortune.

Contact us to see how our managed desktop plans can help boost your productivity.